Job Description:
We are seeking a highly organized and proactive Executive Assistant to support senior leadership and contribute to key organizational initiatives. Based in New York City, this role requires a motivated professional with excellent communication, analytical, and coordination skills. The ideal candidate will work closely with the CIO and leadership team, manage multiple priorities, and liaise with internal and external stakeholders.
This is an excellent opportunity for a detail-oriented individual who thrives in a dynamic, fast-paced environment and is eager to grow their career.
Need prior experience working for an IT Software Services Organization
Key Responsibilities:
- Executive Support:
- Provide administrative and strategic support to the CIO and senior leadership team.
- Manage schedules, prepare meeting materials, and coordinate high-level meetings and presentations.
- Assist in the preparation of business reports, dashboards, and presentations for leadership review.
- Conduct data analysis to support decision-making and track key performance metrics.
- Stakeholder Coordination:
- Collaborate with internal teams and external stakeholders to ensure smooth communication and project execution.
- Act as a point of contact for cross-functional teams, ensuring alignment on priorities and deliverables.
- Project Coordination:
- Support project planning, timelines, and status tracking for key initiatives.
- Monitor progress, identify risks, and coordinate follow-ups to keep projects on track.
- Vendor and Budget Support:
- Assist in vendor coordination, ensuring timely delivery and adherence to agreements.
- Track budgets for projects and initiatives, providing updates and highlighting variances.
- Operational Efficiency:
- Maintain and improve organizational processes to enhance efficiency and effectiveness.
- Support the documentation and standardization of procedures and workflows.
Qualifications and Experience:
- Experience: 5–6 years of experience in executive support, business analysis, or a related role, preferably in a fast-paced environment.
- Analytical Skills: Ability to analyze data and prepare reports, dashboards, and presentations.
- Stakeholder Management: Strong interpersonal skills to coordinate across teams and manage relationships with internal and external stakeholders.
- Project Coordination: Familiarity with project management tools and techniques; experience in tracking deliverables and managing timelines.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and tools like Tableau, Power BI, or similar analytics platforms.
- Location Flexibility: Based in NYC, with occasional travel to Iselin, NJ.
Preferred Attributes:
- Highly organized with excellent attention to detail.
- Strong written and verbal communication skills.
- Proactive and able to manage multiple tasks and deadlines effectively.
- A collaborative mindset and the ability to work in a team-oriented environment.
